Policies Regulations and Bylaws
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Policies Regulations and Bylaws

CONTROL AND RESPONSIBILITY OF DOGS BY-LAW

PUBLISHED BY AUTHORITY

Pursuant to the powers conferred by Section 266 of the New Towns and Local Service Districts Act SNL 2023 CHAPTER T-6.2 January 2025, the Town Council of Norris Arm has made the following regulations:

Mayor: Clay Hollett

  • Title
This By-law may be cited as the Dog Control and Responsibility By-law.
  • Authority
This By-law is enacted pursuant to the provisions of the New Towns and Local Service Districts Act SNL 2023 CHAPTER T-6.2 January 2025.
  • Purpose
The purpose of this By-law is to promote the safety, health, and well-being of residents by ensuring responsible dog ownership within the Town of Norris Arm.
  • Definitions
    • “Owner” means any person who possesses or harbours a dog.
    • “Leashed” means secured by a leash or lead not exceeding 2 metres in length and under control of a responsible person.
    • “Public Place” includes roads, sidewalks, parks, trails, and any area owned by or open to the public.
  • Tethering on Private Property
    • Dogs kept outdoors must be securely tied or confined to the owner’s property at all times.
    • Tethering must not pose a risk to the dog’s safety or well-being.
  • Leashing in Public
    • Dogs must be on a leash and under the control of a responsible person at all times when off the owner’s property.
  • Removal of Dog Waste
    • Dog owners must immediately remove and properly dispose of dog droppings in all public or private places not owned by the dog owner.
    • Failure to do so constitutes an offence under this By-law.
  • Offences and Penalties
Any person who contravenes this By-law is guilty of an offence and is liable to a fine of:
  • $100 for a first offence
  • $150 for a second offence
  • $300 for subsequent offences
  • Enforcement
This By-law shall be enforced by designated municipal enforcement officers or town staff as appointed by Council.
  • Coming Into Force
This By-law shall come into effect on the date of final passing by Council.
  • Severability
If any section of this by-law is found to be invalid, the remainder shall continue in full force and effect.
  • Effective Dates
These By-Laws were adopted by council at a meeting on the 29th day of July, 2025.

LIVESTOCK WITHIN TOWN BOUNDARIES BYLAW

PUBLISHED BY AUTHORITY

Pursuant to the powers conferred by Section 266 of the New Towns and Local Service Districts Act SNL 2023 CHAPTER T-6.2 January 2025, the Town Council of Norris Arm has made the following regulations:

Mayor: Clay Hollett

  1. Purpose

    2. This by-law is enacted to regulate the keeping of livestock within the Town of Norris Arm to ensure the health, safety, and welfare of residents and to maintain sanitary and aesthetic conditions.

  2. Definitions

    1. “Livestock” Includes, but is not limited to, cattle, horses, pigs, goats, sheep, chickens, ducks, and other domesticated animals typically kept for agricultural purposes.
    2. “Hen” A domesticated female chicken.
    3. “Chicken” A domesticated male chicken.
    4. “Roaming” The act of an animal moving beyond the boundaries of the property where i is kept.
    5. “Dead stock” Any deceased livestock animal.
    6. “Shelter/Housing” Any structure, enclosure, or space where livestock are kept or confined.

  3. Permitted Livestock

    4. 3.1 Residents are permitted to keep no more than three (3) hens per residential property.
    3.2 No roosters or other types of poultry or livestock (e.g., goats, pigs, cows, horses, etc.) are permitted withhin town boundaries unless specifically approved by Town Council
    3.3 Exceptions to these limitations may be granted only by Council, upon review of a formal application citing special circumstances.

  4. Animal Care and Containment

    5. 4.1 Hens must be kept securely contained on the owner’s property at all times.
    4.2 Animals shall not be permitted to roam free within town boundaries.

  5. General Housing Requirements

    6. 5.1 All livestock must be provided with approppriate housing that offers:
    • Protection from extreme weather (e.g., wind, rain, heat, cold, and direct sun).
    • Adequate Ventilation to prevent respiratory illness.
    • Clean water and access to feed.

  6. Waste Management

    7. 6.1 Owners must ensure that animal waste is collected, stored, and disposed of in a manner that prevents odours, runoff, and pest attraction.
    6.2 Waste storage areas must be located at least 6.1 meters from any neighboring property lines or dwellings.

  7. Dead Stock

    8. 7.1 Any deceased animal must be removed and disposed of promptly and in accordance with provincial/federal regulations for dead stock management.

  8. Noise Control

    9. 8.1 Owners must take reasonable steps to prevent excessive noise from animals that may disturb neighboring residents.
    8.2 The keeping of noisy animals (such as roosters) is prohibited within town boundaries.

  9. Sale of Animal Products

    10. 9.1 Products such as eggs, meat, manure, feathers, or other by-products from animals kept under this by-law may not be sold or used for commercial purposes.
    9.2 All animal-keeping activities shall be for personal, non-commercial use only.

  10. Pest and Fly Control

    11. 10.1 Owners must implement effective pest and fly control measures to minimize nuissance and health risks.
    10.2 Coops and enclosures must be kept clean and well-maintained.

  11. Enforcement

    12. 11.1 This by-law shall be enforced by designated municipal enforcement officers or Town stadd as appointed by Council.

  12. Penalties

    13. 12.1 Any person who contravenes any provision of this by-law is guilty of an offense and may be subject to a fine as prescribed herein:
    • for a first offence, to a fine of not less than $100 and not more than $1,000 or to a term of imprisonment of not more than one month or to both the fine and imprisonment;
    • for a subsequent offence, to a fine of not less than $200 and not more than $2,000 or to a term of imprisonment of not more than 3 months or to both the fine and imprisonment,
    12.2 The Town reserves the right to revoke permissions and order the removal of animals where violations persist or where the animals pose a risk to public health or safety.

  13. Severability

    14. If any section of this by-law is found to be invalid, the remainder shall continue in full force and effect.

  14. Effective Date

    15. These By-Laws were adopted by council at a meeting on the 29th day of July, 2025.

PROHIBIT AND CONTROL THE USE OF A SOURCE OF WATER DEEMED DANGEROUS TO PUBLIC HEALTH BYLAW

PUBLISHED BY AUTHORITY

Pursuant to the powers conferred by Section 266 of the New Towns and Local Service Districts Act SNL 2023 CHAPTER T-6.2 January 2025, the Town Council of Norris Arm has made the following regulations:

Mayor: Clay Hollett

  1. Purpose

    2. This by-law is enacted to determine if certain sources of water within the municipality may pose a risk to public health;

  2. Definitions

    1. “Source of water” means any well, spring, stream, pond, cistern, reservoir, or any other natural or artificial source of water, whether surface or underground.
    2. “Dangerous to public health” means any condition that may reasonably be expected to cause or contribute to the spread of disease or other adverse health effects in the community, as determined by a qualified public health official or medical officer of health.
    3. “Medical Officer of Health” means the Medical Officer of Health appointed under the Health Protection and Promotion Act or any successor legislation.

  3. Prohibition

    4. No person shall draw from, distribute, supply, consume, or otherwise use water from any source that has been declared by resolution of Council, on the recommendation of the Medical Officer of Health, to be dangerous to public health.

  4. Notice and Enforcement

    1. The Town shall give notice of the prohibition to affected persons by any or all of the following methods:
      • Posting notices on or near the source of water;
      • Direct written notice to property owners;
      • Public notice in a local newspaper or on the Town’s website.
    2. An Officer designated by the Town may enter onto any land, at any reasonable time, to inspect and ensure compliance with this By-law.

  5. Orders to Cease Use

    6. Where a source of water is being used in contravention of this By-law, a designated Officer may issue an Order requiring the cessation of use of that water source and may take steps to secure or disable access if necessary for public safety.

  6. Severability

    7. If any section or part of this By-law is found to be invalid by a court of competent jurisdiction, the remainder shall continue in full force and effect.
  7. Effective Date
    8. This By-Law shall come into force on the date of its publication as required under the Act.
    These By-Laws were adopted by Council at a meeting on the 29th day of July, 2025

ARREARS SALE BYLAW

PUBLISHED BY AUTHORITY

Pursuant to the powers conferred by Section 266 of the New Towns and Local Service Districts Act SNL 2023 CHAPTER T-6.2 January 2025, the Town Council of Norris Arm has made the following regulations:

Mayor: Clay Hollett

  1. Title

    2. This by-law may be cited as the “Arrears Sale By-Law” of the Town of Norris Arm.

  2. Definitions

    3. In this By-Law:
    1. “Act” means the Towns and Local Service Districts Act, SNL 2023, Chapter T-66.2.
    2. “Council” means the duly elected Council of the Town of Norris Arm.
    3. “Town” means the Town of Norris Arm.
    4. “Arrears” includes unpaid municipal property taxes, water and sewer fees, and other charges lawfully imposed by the Town and owing for more than one year.

  3. Authority to Sell Property

    4. The Council may, by resolution, authorize the sale of real property for which arrears are owing in accordance with Sections 144 to 146 of the Act.

  4. Notice Requirements

    5. Before proceeding with a sale, the Town Shall
    1. Deliver a written notice to the assessed owner of the property stating:
      • The legal description of the property;
      • The amount of arrears owing;
      • The years for which the arrears are owing;
      • The date by which payment must be made to avoid sale;
    2. Send a copy of the notice to any person with a registered interest in the property;
    3. Publish a notice of sale in a newspaper having general circulation in the Town at least once, not less than 30 days before the date of sale.

  5. Method of Sale

    6. The property shall be sold by:
    • Public auction held at a date and location specified by Council; or
    • Public tender, as determined appropriate by Council

  6. Minimum Bid

    7. The Town may set a minimum bid amount equal to the total arrears owing, plus any applicable costs, interest, and administrative fees.

  7. Costs Recoverable

    8. All reasonable costs incurred by the Town in conducting the sale, including legal, advertising, and administrative costs, shall be added to the arrears amount and recovered through the sale proceeds.

  8. Application of Proceeds

    9. Proceeds from the sale shall be applied in the following order:
    1. To pay all arrears of taxes, water, and sewer fees, interest, and sale costs;
    2. Any remaining surplus shall be held in trust and paid to any person lawfully entitled.

  9. Deed of Conveyance

    10. Upon completion of the sale and receipt of full payment, the Town shall execute a Deed of Conveyance transferring the property to the purchaser, free of encumbrances except for any liens or interests that remain pursuant to law.

  10. Effective Date

    11. This By-Law shall come into force on the date of its publication as required under the Act.
    These By-Laws were adopted by Councl at a meeting on the 29th day of July, 2025.

FIRE PREVENTION AND INSPECTION BYLAW

PUBLISHED BY AUTHORITY

Pursuant to the powers conferred by Section 266 of the New Towns and Local Service Districts Act SNL 2023 CHAPTER T-6.2 January 2025, the Town Council of Norris Arm has made the following regulations:

Mayor: Clay Hollett

  1. Title

    2. This by-law may be cited as the “Fire Prevention and Inspection By-Law”

  2. Authority

    3. This By-law is enacted pursuant to the authority vested in the Town Council under the Fire Protection Services Act, RSNL 1991, Chapter F-11, and ammendments thereto.

  3. Purpose

    4. The purpose of this By-Law is to:
    1. prevent the outbreak and spread of fire;
    2. provide for fire protection services; and
    3. authorize the inspection of buildings and premises for compliance with fire safety standards within the Town of Norris Arm

  4. Definitions

    1. “Act” means the Fire Protection Services Act.
    2. “Authority Having Jurisdiction” means the Fire Commissioner or the Town’s designated Fire Inspector.
    3. “Council” means the Council of the Town of Norris Arm.
    4. “Occupant” means any person who occupies, leases, or otherwise uses a building or structure.
    5. “Owner” means the registered owner of land or premises.
    6. “Structure” includes buildings, sheds, garages, and any constructed or erected facility.

  5. Fire Prevention Measures

    6. 5.1 No person shall cause or permit any activity that creates an undue fire hazard, including but not limited to:
    • accumulation of combustible materials;
    • unsafe use of open flame or ignition sources;
    • failure to properly store flammable or combustible materials.
    5.2 Every owner or Occupant of a building or property shall:
    • maintain all fire protection systems in working order;
    • ensure that all fire exits and access routes are kept clear and unobstructed;
    • comply with all fire safety regulations imposed by this By-law or the Fire Protection Services Act.
    5.3 No person shall park any vehicle or otherwise cause any obstruction to be placed within:
    • fifty (50) feet of the entrance to any fire station or other place where fire apparatus is stored;
    • ten (10) feet of any fire hydrant or cistern;
    • six hundred (600) feet of any apparatus belonging to the Department;
    • six hundred (600) feet of any fire.
    5.4 No person shall drive any vehicle over a fire hose except upon specific orders from the Fire Chief or other officer in charge where the hose is in use.

  6. Fire Inspections

    7. 6.1 The Council may appoint a Fire Inspector or designate the Town’s Fire Chief to inspect buildings for compliance with this By-law.
    6.2 The Fire Inspector may, at all reasonable times and with appropriate notice, enter any building or premises to conduct a fire safety inspection, in accordance with the Fire Protection Services Act.
    6.3 A fire inspector may issue written orders requiring corrective action where a fire hazard or code violation exists, specifying the time period for compliance.

  7. Orders and Penalties

    8. 7.1 Any person who fails to comply with an order issued under this By-law or the Fire Protection Services Act commits an offence.
    7.2 Every person who contravenes or fails to comply with this By-law is liable to a fine in accordance with the provisions of the Fire Protection Services Act or the New Towns and Local Districts Service Act.
    7.3 In the case of a continuing offence, each day that the offence continues shall be deemed a separate offence.

  8. Fire Bans and Burning Restrictions

    9. 8.1 The Council or Fire Chief may issue a ban on open burning, or restrict burning activities when conditions present an increased fire risk.
    8.2 No person shall set an open fire during a declared fire ban, except as permitted by the Act or regulations.

  9. Enforcement

    10. 9.1 The Fire Inspector, Fire Chief, or other appointed enforcement officer shall have the authority to enforce this By-law.
    9.2 Failure to comply with this By-law may also result in the Town taking corrective measures at the property owner’s expense.

  10. Effective Date

    11. This By-Law shall come into force on the date of its publication as required under the Act.
    These By-Laws were adopted by Councl at a meeting on the 29th day of July, 2025.

DEVELOPMENT BYLAW

PUBLISHED BY AUTHORITY

Pursuant to the powers conferred by Sections 7(3)(i)(ii)(iii) abd 7(4)(a) of the New Towns and Local Service Districts Act SNL 2023 CHAPTER T-6.2 January 2025, the Town Council of Norris Arm has made the following by-law:

Mayor: Clay Hollett

  1. Purpose

    2. Pursuant to this by-law, the following codes are hereby adopted and enforced, together with all applicable supplements and amendments as issued from time to time:
    1. the National Building Code of Canada
    2. the National Energy Code of Canada
    3. the National Energy Code of Canada for Buildings; and
    4. the National Fire Code of Canada.

  2. Enforcement

    3. This By-law shall be enforced by designated municipal enforcement officers or Town staff as appointed by Council.

  3. Coming into Force

    4. This By-law shall come into effect on the date of final passing by Council.

  4. Severability

    5. If any section of this by-law is found to be invalid, the remainder shall continue in full force and effect.

  5. Effective Date

    6. These By-Laws were adopted by Councl at a meeting on the 29th day of July, 2025.

RULES AND PROCEDURES OF MEETINGS OF THE TOWN COUNCIL OF NORRIS ARM BYLAW

PUBLISHED BY AUTHORITY

Pursuant to the powers conferred by Section 7(1)(a) of the New Towns and Local Service Districts Act SNL 2023 CHAPTER T-6.2 January 2025, the Town Council of Norris Arm has made the following By-Law:

Mayor: Clay Hollett

    REGULAR MEETINGS OF COUNCIL

  1. Meetings of the Council shall be held at the Council Chambers adopted and used by the Council from time to time for such purpose. Council meetings shall be held regularly on the third Tuesday of each month at 7 p.m., unless Council directs otherwise, in which case a notice shall be advertised.

    2. SPECIAL MEETINGS OF COUNCIL

  2. The Mayor may at any time summon a special meeting of Council on twenty-four (24) hours notice to the Members of Council, the Clerk shall summon a special meeting for majority of members of the Council, the Clerk shall summon a special meeting for the purpose and at the time mentioned in the petition. Twenty-four (24) hours notice of all special meetings of Council shall be given to the Members through the Clerk’s office. The only business to be dealt with at a special meeting is that which is listed in the notice of the meeting or agenda.

    3. PRESIDING OFFICER

  3. The Mayor, Deputy Mayor or designate shall be the Presiding Officer of Regular, Special and Privileged Meetings of Council.

    4. QUORUM

  4. In accordance with Section 43 of he Towns and Local Service Districts Act, a quorum shall consist of a majority of Councillors in office to be present.

    5. IF NO QUORUM

  5. If there is no quorum present within fifteen minutes after the time appointed for holding a meeting, the Clerk shall call the roll and take down the names of the Members then present. The meeting shall then stand adjourned until the next regular meeting.

    6. ATTENDANCE

  6. In addition of the Mayor and Councillors, the following persons will regularly attend all meetings of Council:
    1. Town Clerk/Manager
    2. Assistant Town Clerk
  7. Other management staff of Council shall attend meetings of Council when requested to fo so by Council, the Town Clerk/Manager, or the Assistant Town Clerk.

    8. MEETINGS OPEN TO THE PUBLIC

  8. In accordance with Section 40 of the Towns and Local Service Districts Act, every meeting of Council shall be open to the public, unless it is held in accordance to Section 41 to discuss:
    1. Information of which the confidentiality is protected by law;
    2. Personal information that is protected under the Access to Information and Protection of Privacy Act, 2015;
    3. Information that could cause financial loss or gain to a person or the Town, or could jeopardize negotiations leading to an agreement or contractl
    4. The purpose of pending acquisition or disposition of land;
    5. Information that could violate the confidentiality of information obtained from the Government of Canada or from the government of a province or territory;
    6. Information concerning legal opinions or advice provided to the Town Council by its lawyer or privileged communications between lawyer and client in a matter of Town business;
    7. Litigation or potential litigation affecting the Town or a municipal service delivery corporation or a matter before a board, commission, or tribunal that affects the Town or a municipal service delivery corporation;
    8. The access to or security of systems of the town, including computer or communication systems;
    9. Information gathered by the Royal Canadian Mounted Police and Royal Newfoundland Constabulary, in the course of investigating any illegal activity or suspected illegal activity, or the source of that information, or
    10. Labour and employment matters, including the negotiation of collective agreements.

    PRIVILEGED MEETINGS

  9. Where a meeting is held as or declared to be a privileged meeting, all members of the public at the meeting shall leave.
  10. In accordance with Section 41(3) of the Towns and Local Service Districts Act, where a decision is made by the Councillors at the privileged meeting, the decision, in order to be valid, shall be ratified at the next public meeting of Council

    11. MINUTES

  11. Minutes of meeting of Council shall be recorded by the Assistant Town Clerk or designate. Such minutes shall contain:
    1. All motions and resolutions coming before Council, including the names of the movers and seconders thereof;
    2. The title or brief description of all reports, petitions, and other documents submitted to Council. Reports accepted by Council shall be attached to the minutes.
    3. The general guideline for determining the content of minutes, is they should record what is done by the assembly, not what is said by the members.

    CORRECTION OF MINUTES

  12. If any member of Council objects to any portion of the minutes od the preceding meeting, that member shall state the grounds of objection, and if Council agrees, the motion adopting the minutes shall contain the necessary corrections.

    13. AGENDA

  13. Prior to each regular of Council, the Clerk shall prepare an agenda of all business to be brought before the Council. The agenda is to be distributed to Councillors at least twenty-four (24) hours prior to Council meetings.
  14. Any member of Council, up until 12 p.m. the Thursday prior to the Council meeting, may submit to the Town Clerk items for inclusion in the agenda.
  15. The format of the agenda shall be as follows:
    1. Adoption of Agenda
    2. Adoption of Minutes
    3. Visitors/Presentations/Petitions
    4. New Business
    5. Finance and Administration
    6. Engineering and Public Works
    7. Planning and Development
    8. Economic Development
    9. Procurement
    10. Orders
    11. Adjournment

    AGENDA FOR SPECIAL MEETING

  16. When a special meeting is called for the consideration of some particular matter, the order of business as set out in Rule 15 shall not apply. Council shall proceed immediately to consideration of the business for which the meeting shall be dealt with, unless otherwise decided by majority vote.
    17. The format of the agenda shall be as follows:
    1. Calling of meeting to order
    2. Adoption of agenda
    3. Agenda items
    4. Adjournment

    AGENDA FOR PRIVILEGED MEETING

  17. The format of the agenda shall be as follows:
    1. Calling of meeting to order
    2. Adoption of agenda
    3. Agenda items
    4. Adjournment

    ORDER AND DECORUM

  18. The presiding officer at any meeting shall preserve order during debate and maintain decorum at all times.
    19. All debate and discussion should be carried out in a professional manner respecting the rights and views of all present. Any speaker who has the floor should not be interrupted by another member. Inappropriate language and personal attacks shall not be tolerated and may lead to expulsion from the meeting by a majority vote of Council. In the case of the exclusion of a member of Council, an entry shall be made in the minures of the reason for such exclusion.
    This would include Regular, Privileged, Special, Standing Committee and Special Committee meetings of Council.

    DISORDERLY PERSONS

  19. The presiding officer may expel and exclude from a meeting any other person who is Guilty of improper conduct at the meeting.
  20. Any Councillor expelled from a meeting under the provisions of Rule 18 may be permitted, by a majority vote of Councillors at the meeting in progress, to resume his place after making an apology to the presiding officer.

    21. NOTICE OF MOTION

    1. Any Councillor wishing to make a Notice of Motion for the next Regular Meeting of Council must present this motion in writing to the Town Clerk by 12 p.m. the Thursday prior to the Regular council meeting. It shall then be included in the Council Agenda Package as in the manner set out in Rule 14.
    2. When presented at a Regular Meeting of Council, the Councillor making the Notice of Motion shall read the motion. There will be no discussion or debate.
      3. At the next Regular Meeting of Council, the Notice of Motion shall be moved by the Councillor making the Notice of Motion, and if seconded, shall be treated as resolution of Council as noted above.

    22. MOTIONS DURING DEBATE

  22. When a question is under debate, the following non-written motions shall be in order:
    1. To refer to commit
    2. To amend
    3. To lay on the table
    4. To postpone indefinitely
    5. To move the previous question

    MOTIONS TO BE SECONDED

  23. Every motion shall be seconded before being put or debated.

    24. WITHDRAWAL OF MOTIONS

  24. When a motion has been moved and seconded, it connot be withdrawn except with the permission of Council and the mover and seconder, and then only before a decision has been taken or an amendment made.

    25. ADDRESSING THE MOTION

  25. Members of Council shall address their remarks to the presiding officer and confine themselvces to the question at hand.

    26. ENTITLEMENT TO SPEAK

  26. If two or more members speak at the same time, the presiding officer shall determine which member is entitled to speak.

    27. CALL TO ORDER

  27. The presiding officer may call a member to order while debate is in progress. The debate shall then be suspended and the member called to order shall not speak again until the point of order has been decided.

    28. APPEAL ON A POINT OF ORDER

  28. The decision of the presiding officer on a point of order is subject to an appeal Council, which is to be decided by majority vote without debate.

    29. MEMBER SPEAKING NOT TO BE INTERRUPTED

  29. When a member is speaking or a question is being put out, no member shall hold any private discourse or make any noise or disturbance or interrupt a speaker, except to raise a point of order, explain or ask a question.

    30. LENGTH OF DEBATE

  30. No member, without the consent of Council, shall speak longer than five minutes at any one time or more than once on any motion or amendment thereto. The mover of a motion, however, may speak twice to open and close the debate.

    31. REREADING OF MOTION

  31. Any member of Council may require the question or motion under discussion to be read for information at any period during the debate, but not so as to interrupt a member speaking.

    32. VOTING

  32. All votes of Council, unless otherwise specified either under the Towns and Local Service Districts Act, or under these rules, shall be by majority vote of the members present.

    33. RECORDED VOTE

  33. The vote on any question before council shall be recorded and the clerk shall record the names of those voting in favour of the motion, against the motion and abstaining.

    34. RECONSIDERATION

  34. Any question, except one of indefinite postponement, or except one that has resulted in a tie vote, may be reconsidered, providing a notice of motion of reconsideration is given in accordance with Rule 21(a)
  35. If the Notice of Motion to reconsider is carried by the majority of members present and voting, the main question shall then be read and well be open to debate the same as an original motion.

    36. TIE VOTE

  36. In accordance with section 44(5) of the Towns and Local Service Districts Act, where there is a tie vote on a question, the question will fail.

    37. MOTION TO ADJOURN

  37. A motion to adjourn is always in order except when:
    1. A member is addressing the chair;
    2. A vote is being taken;
    3. It has been decided that the previous question shall be taken.
  38. A motion to adjourn the Council meeting or adjourn the debate connot be amended and is not debatable. However, a motion to adjourn the Council meeting or the debate to a given day may be amended and is open to debate.
  39. No second motion to adjourn the Council meeting of the debate shall be made until some intermediate proceedings have transpired.

    40. PREVIOUS QUESTION

  40. The “previous question” shall preclude all amendments of the main questions and shall be put in the following words: “that the question now be put.” If the motion is resolved in the affirmative, the original questions shall be voted on immediately without amendment or debate. If the motion is defeated, then the main question may then be debated and amended.

    41. MOTION TO POSTPONE INDEFINITELY

  41. A motion to postpone indefinitely shall not be amended, and when any question before Council has been postponed indefinitely, it shall not be taken up again during the same meeting.

    42. MOTION TO LAY ON THE TABLE

  42. A motion to lay a question on the table shall not be debateable. However, a motion “to lay on the table” with addition, qualification or opinion, shall be subject to amendment and debate.

    43. QUESTION OF PRIVILEGE

  43. Whenever a question of privilege arises it shall be dealt with immediately by Council.

    44. MOTION TO REFER OR COMMIT

  44. A motion to refer or commit a matter under discussion shall preclude all amendments of the main question until it is decided.

    45. MOTION AMEND

  45. A motion to change the words of a pending motion.

    46. COMMITTEES

    AUTHORITY TO FORM

  46. In accordance with Section 47 of the Towns and Local Service Districts Act, Council may appoint persons to serve on a Commitee and where a Council does not appoint persons to a Committee, the Mayor shall appoint those persons. The Mayor shall be an ex-officio member of all committees.

    47. STANDING COMMITTEES

  47. Standing Committees of Council shal remain in effect for the life of the Council, and members shall be appointed at the first Council meeting of each year.

    48. SPECIAL COMMITTEES

  48. Special Committees of Council shall remain in eddect only until the purpose for which they were set up has been accomplished. Special Committees will automatically expire at the end of each year, unless struck again by Council.

    49. COMMITTEE OF THE WHOLE

  49. Council may, by majority vote, resolve itself into a Committee of the Whole whereby it will operate under the rules of Committees as set out hereunder.

    50. ADVISORY COMMITTEE

  50. In accordance with Section 48 of the Towns and Local Service Districts Act, membership on advisory committees of Council is not limited to members of Council, but rather may include members of Council, but rather may include members of the public appointed by a majority vote of Council at the discretion of Council.

    51. QUORUM OF COMMITTEES

  51. A majority of the members of any committee shall constitute a quorum.

    52. COMMITTEE CHAIR

  52. When Council appoints a Committee it shall also appoint one of its members to be Chair of that Committee or may appoint a representative to attend the Committee meetings.

    53. COMMITTEE SECRETARY

  53. The Assistant Town Clerk (or designate) shall act as secretary to each Committee of Council

    54. COMMITTEE MINUTES

  54. Prior to the next Regular Meeting of Council, the secretary shall prepare complete minute of the previous Standing Committee meeting for submission to and confirmation by Council.

    55. COMMITTEE REPORT

  55. Following every Committee meeting, the secretary shall prepare for the Chair a report on all matters which require Council action.

    56. CONDUCT OF BUSINESS IN COMMITTEES

  56. The following rules shall apply to the proceedings in meetings:
    1. The Chair shall preside at every meeting. In the absence of the Chair, one of the other members present to preside during the Chair’s absence.
    2. There shall be no limit on the number of times a member may speak.
    3. The votes of members on any question shall be recorded if requested by any member.

    CONFLICT OF INTEREST

    CONFLICT OF INTEREST

  57. Where a Councillor or a member of the Town staff fails to disclose that they are in a conflict of interest as set out in the Municipal Conduct Act, the onus is upon the presiding officer to inform Council of such conflict of interest.
  58. If the presiding officer is unaware of or fails to act as in Rule 57, any Councillor or staffd member shall advise Council of such conflict of interest and request a decision in accordance with the Municipal Conduct Act.

    59. CLARIFICATION AND AMENDMENT PROCEDURE

    CLARIFICATION OF RULES

  59. In all cases where these rules and procedures do not make provision or adequate provision, then the Roberts Rules of Order shall apply.

    60. AMENDMENT OF RULES

  60. Any motion to amend these rules must be presented to Council in accordance with Rule 21(a), and must be passed by a two-thirds majority of members present.

    61. EFFECTIVE DATE

    These By-Laws were adopted by Councl at a meeting on the 29th day of July, 2025.

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